Agency Resource Manual

Criminal Justice Training Council SealCriminal Justice Training Council
Vermont Police Academy

317 Academy Road
Pittsford, VT 05763
Phone: 802-483-6228
Fax: 802-483-2343

Agency Resource Manual

The intent of this “online manual” is to provide agency heads and training officers with a comprehensive overview of Council processes and reporting requirements. We encourage its use as a resource on a regular basis. As with any such guide it is a document that evolves over time as processes are updated. As such, we strongly encourage frequent visits to our website to ensure you are always accessing the most current information available via the guide or associated forms.

Questions about, or suggestions on this guide should be sent to Director Richard Gauthier.

Administrative Processes

Training Processes

  • Registering an applicant for the Level III basic training program
  • Registering an applicant for the Level II basic training program
  • Registering an applicant for in-service training
  • Registering an applicant for entrance testing
  • Entrance testing process for applicants
  • Three Phase Level II certification process
  • Instructor certification process
  • Instructor re-certification process
  • Applying to become a Training Assistant or Instructor for the Academy
  • FTO – forms and processes
  • List of VCJTC certified instructors
  • How to request a specific course be offered by the Academy

Suggestions for reference modules to be added to this resource guide should be sent to Director Richard Gauthier.

 Council Information

The Vermont Criminal Justice Training Council (VCJTC) is the governing body related to the regulation of criminal justice programs in Vermont. Their purpose, composition and authority are outlined in Title 20 of the Vermont Statutes.

Information on specific items related to the Council are available via our website as listed below.

  1. Current members
  2. Rules
  3. Meeting minutes
  4. Strategic Plan
  5. Meeting schedule

Annual Rule 13 Reporting Requirements

Rule 13 c. Each law enforcement agency head shall submit to the Executive Director a report summarizing the in-service training received by members of that agency during the previous calendar year. Said report shall be submitted prior to March 1st of every year, and shall be in a format approved by the Executive Director.

The current “Rule 13 Reporting form” is found on the Academy website on the Forms page. For agencies without detailed documentation procedures, we encourage using both the “Training Submittal form” as well as the “Sample Training log”.

Rule 13 Reporting Guidelines

  1. Submit the report to the Council on time (no later than March 1).
  2. Include training hours for every officer you employed during the calendar year, including those who left employment.
  3. Report only training hours your agency sponsored or approved for each officer.
  4. List the name of the VCJTC certified firearms instructor that qualified each officer.
  5. Include documentation in your report for any officer who has failed to complete their mandatory training.
  6. Verify that any hours completed under an approved waiver to bring an officer back into compliance are not also counted towards completion of the current calendar years requirements.

Specific questions on obtaining a Rule 13 waiver should be sent to Director Richard Gauthier.

 Employment Notification Form

Submitting an accurate “Employment Notification form” is critical in establishing an officer’s record with the Council. It provides basic personal information but is also used to notify the Council of initial and subsequent changes in employment and/or certification status. The current version of the form can be found on the Forms page.

Employment Notification Guidelines

  1. Submit an Employment Notification form for all new employees, as well as those who leave employment.
  2. Submit an Employment Notification form for all changes in status (i.e. Level II to Level III duty, change in rank, extended leave, election or appointment of a Constable).
  3. Submit the form as soon as possible once you become aware of the change.
  4. TOWN CLERKS: There is a legislative requirement to notify VCJTC within five (5) days of the election or appointment of a Constable. See statute 20 VSA 2362
  5. AGENCY HEADS/LOCAL GOVERNING BODIES: There is a legislative requirement to notify VCJTC within five (5) days of the appointment or removal of an officer. This includes the appointment or removal of the Chief of Police. See statute: 20 VSA 2362

Specific questions on the employment registration form should be sent to the attention of Director Richard Gauthier.

Waivers: General Overview

  1. The Council has standardized, written processes in place that are applied to all waiver requests.
  2. Waiver requests will only be considered when submitted by an agency head or their designee.
  3. Agency heads/designees are strongly encouraged to ensure that they are using the most current version of Council forms when requesting waivers. The most current version of those forms can be found on the Academy website's Forms page.
  4. Although not required it is preferred that all requests, supporting documentation and/or specific questions be communicated via email. This maximizes the efficient use of time as well as provides for date and time stamps on all communication.
  5. The Director of Administration will initially review all waiver requests. The typical response time is within three business days – unless records requests made to other state academies delay that timeline. Note: Should the Director of Administration be unavailable and/or there is a conflict of interest waiver requests will be reviewed by either the Executive Director or Director of Training.
  6. Should an agency head/designee disagree with the findings of the Director of Administration they may appeal the decision to the Executive Director in writing (email is acceptable) within 10 business days. The Executive Director may overrule, affirm and/or amend the decision of the Director of Administration.
  7. Should an agency head/designee disagree with the findings of the Executive Director they may appeal the decision to the Council in writing (email is acceptable) within 10 business days. In all cases the decision of the Council is final.

 Military Waivers

The Council has authorized the Executive Director to grant waivers of Rule 13 for persons on active military deployment status. The conditions of this waiver are:

  1. The active law enforcement officer must be on active military orders for a period of at least six months in a calendar year.  Copies of the orders must be provided to the Council;
  2. Upon return from military deployment, the law enforcement officer must re-qualify with their duty weapon within 30 days; and,
  3. Upon return from military deployment, the law enforcement officer must attend first aid training within 30 days or provide documentation that such training was received during active military service.

At the quarterly meeting of the Criminal Justice Training Council held September 13th, 2005, the Council expanded the authorization for the Director to grant waivers to provisional Level II certified officers.  An individual who is activated/deployed and who is in a provisional certification period will have their status “frozen” until they return, at which time their 12-month clock will continue.

All requests for an “active military deployment” waiver must be submitted in writing to the Executive Director.

General Guidelines

  1. Ensure a copy of the DD214 for each year of active deployment is sent with the waiver request.
  2. Ensure an updated Employment Registration form has been provided at the start and end of military deployment.
  3. Ensure that mandatory training required prior to exercising police powers has been completed and documentation verifying the completion of this training has been provided to VCJTC.

Specific questions on obtaining a military waiver should be sent to Director Richard Gauthier.

Mandatory Training Requirements

In an effort to assist agencies in complying with Council and Legislative training mandates, the following list has been compiled for reference.

Please note these mandates are in addition to the Council requirements for certification as outlined in Council Rules 7, 8, 14 or 19.

Initial Certification:

Legislatively mandated training courses for (Levels I-III):
  1. Domestic Violence (baseline)  –as of 7/1/2010
  2. Fair & Impartial Policing  –as of 7/1/2011
  3. Search & Rescue  –as of 7/1/2013
  4. Interacting with People Experiencing a Mental Health Crisis (Act 80) – as of June 2015

Additional Council and Federally-mandated training courses for Level II certification (Phase 2):

  1. Use of Force & Tactics (24-hour Defensive Tactics component for all. If the officer will carry baton and OC in the course of their duties, those additional components are required as well). Council requirement as of January, 2014.
  2. First Aid – may include any or all of First Aid, CPR and/or AED
  3. Basic Crime Scene Investigation – Council requirement as of September 2015
  4. Bloodborne Pathogens
  5. HAZMAT
  6. ICS (FEMA course; Vermont Department of Emergency Management and Homeland Security State Plan requires ICS 100 and 200.

Council and State-mandated courses for Level III certification

  1. RADAR
  2. VIN
  3. Basic Fingerprinting
  4. DUI
  5. First Aid and/or CPR/AED
  6. A.R.I.D.E. training (must be completed within 36 months of graduation from the Level III program, effective May 2015)
  7. Conducted Electrical Weapon (C.E.W.) (Note: only required if the officer is assigned/carries a C.E.W. device)

NOTE: Officers previously trained in any of these components from a Level II certification are not required to re-take any of those courses as part of the Level III post-basic program.

Annual Training Requirements for all Levels:

  1. Meet or exceed the minimum training hours based upon certification level; and
  2. Firearms qualification; and
  3. Certified in First Aid or attended a First Aid training annualy; and
  4. Any Council and/or Legislatively mandated training for a particular calendar year.
  5. C.E.W. recertification (only required if the officer is assigned/carries a C.E.W. device)

NOTE: The following training references Council and/or Legislatively mandated training that may be required to be completed either by a certain target date, or on a regularly occurring basis. This training is not considered to be an annual training requirement.

  • Interacting with People Experiencing a Mental Health Crisis (Act 80) – all VT Officers must have attended this class by 6/30/2017. This course is only required to be completed once.
  • Domestic Violence in-service – completed every two years (typically even-numbered years)

Federally mandated training components (Levels I-III):

The following topics are found within OSHA standards. Additional information is available online by reviewing the link at: https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=INTERPRETATIONS&p_id=19931

  1. Bloodborne Pathogens
  2. HAZMAT
  3. ICS
  4. Fire extinguisher use
  5. Personal protective equipment (i.e. reflective vests, eye/ear protection for firearms training)
  6. Hearing conservation (i.e. impulse noise from firearms training)

Specific questions on mandatory training requirements should be sent to Director Richard Gauthier.

Contact Information

Vermont Criminal Justice Training Council
317 Academy Road - Main Building
Pittsford, VT 05763
Phone: 802.483.6228
Fax: 802.483.2343

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